Industry
The price of a model moves every consignment. Your cost figure should move with it. Netolyst DMS holds cost per consignment instead of averaging it, keeps the dealer’s credit account behind every bill, and writes the books as it goes. What it does not hold is a serial number, and that is on this page too.
Everything on this page is part of Netolyst DMS — the same system that costs your consignment, makes the dealer’s bill, keeps his khata and writes your accounts. Nothing here was built as a separate electronics edition, and nothing here is switched on only for this trade. What is described below is what every business on the product gets.
This page is about how that product fits an electronics, accessories or appliance house, and where it does not. If you want the whole picture first, start with the full list of what it does and come back here for the trade detail.
Read this first
Electronics has one question that decides whether any software fits: whether each piece is tracked individually or not. It is answered here, at the top of the page, rather than at the end of a demo.
This software does not track individual pieces. There is no serial-number register, no IMEI field, no warranty record and no repair or RMA workflow. Stock is held by consignment, not by unit.
So there are two kinds of electronics business here, and only one of them should read further.
It fits
Accessories, cables, chargers, bulbs, LED panels, small appliances, batteries, fans, wiring devices.
It does not fit
Handsets and large appliances usually mean this.
If you are in the second group, stop here. You would find this out in a demo anyway, and we would both rather you found it out now. The same three limits are written out again further down this page, together with the ones that apply to every trade.
What it means
In electronics the landed cost of one model can move between two consignments for reasons that have nothing to do with the model: the dollar moved, the duty changed, the freight was different, or you bought on different terms.
Most simple billing software answers that by taking an average of the two. It looks harmless on the day it is done, because the average is close to both numbers. It is not harmless, and the damage shows up months later in figures nobody can defend.
Netolyst DMS never averages. Each consignment you receive is a lot with its own cost and its own selling rate, and the two are kept apart for the whole life of the goods. That single fact is why this page exists.
How a lot is created, what it holds and how it is picked is the stock side of the product, and it is explained in full under inventory management. Here we stay on what it means for an electronics distributor’s money.
The problem
These are money problems before they are software problems. Every one of them starts with a cost figure that stopped matching the goods it is attached to.
A new consignment lands at a higher rupee cost because the dollar moved or the duty changed. The old cost is still the one on the screen, so the counter sells new goods at an old margin and nobody notices for a month.
Duty, the clearing agent and the bilty are paid in cash and written down as an expense somewhere else. The carton cost stays at the supplier’s printed rate, so the profit on paper is bigger than the money in the bank.
Two consignments of one model become one blended figure. You can no longer say which one earned, and you cannot defend a margin to anybody who asks you to.
Electronics bills are big, so a handful of slow dealers ties up serious money. A register tells you what a dealer owes. It does not tell you how old each part of that money is.
If the catalogue does not keep suppliers apart, one supplier’s stock quietly covers the other’s shortage on the screen. After that neither figure can be trusted, and neither supplier can be answered.
Bills, receipts and goods receipts are entered once for the trading register and again for the accounts. Two sets of figures that disagree, and a week spent deciding which one is right.
Costing a consignment
A goods receipt is the supplier’s bill typed as it reads — the quantities, his rate, your own selling rate, the tax columns printed on the paper, and the charges you paid to land the goods. The lot that line creates carries all of it.
Returns to the supplier, his credit notes and money-only corrections all sit under the receipt they belong to. So the supplier’s account and your godown never drift apart.
How goods are received, how charges are allocated and how a lot is created are covered step by step under receiving goods.
Your real margin
Profit reads sales, minus what came back, minus what the goods truly cost after landing — then every cost on its own line, down to what the business actually made. It is added up from your own documents, so it reads the same tomorrow as it does tonight.
These are screens from the running product, captured on a demonstration business. The company names and figures in them are demonstration data, not a customer’s books. The profit page, the balance sheet and the cash flow are explained under accounting.
Example
A worked example using the documents that really exist in the product. Nothing is typed twice, and every step leaves the record the next step reads.
Sixty cartons of one model come off the truck with no supplier bill yet. They are received and counted — visible on the stock screen, and held back from billing until they have a cost.
Quantities, his rate, your own selling rate and the tax columns printed on the paper. The lot is created with its own cost and its own rate.
The charges you paid to land the consignment are added on the same receipt and spread across the lines by value. The carton cost becomes the landed cost.
With a real cost on it, the stock becomes sellable. The earlier consignment of the same model is still a separate lot, at its own cost and its own rate.
The bill names the lot each line came out of. If the goods come off two lots, the bill carries two lines with two rates, because that is what the dealer is actually handed.
A rate typed below that lot’s intended selling rate shows a warning. A second, quieter one fires below landed cost, and only staff holding the cost key ever see it.
A round-figure payment later is spread over his open bills oldest first. A cheque is followed from received to deposited to cleared, or bounced with a reason.
The goods receipt, the bill and the payment each wrote their own double-entry entry as they posted. Profit, the balance sheet and the aging ladder read off the records these steps created.
The carton counted off the truck in step one is the same carton on the bill in step five, and the same rupees on your profit page in step eight. Nobody enters it a second time, so nobody can enter it wrong.
Price discipline
Because lots are kept apart, nobody at the counter has to remember which consignment is which, or which rate belongs to it. The bill knows.
The two warnings, what a bill line carries and how a void works are covered under invoicing.
Credit
Electronics sells on credit, and the amount on one bill is larger than in most trades. That makes the credit side the part that actually loses money, so it is the part with the most rules in it.
A cheque a dealer hands you has a life: received, then deposited, then cleared — or bounced, with a reason. His account is credited when he hands it over, because that is when he handed it over, and a bounce is the scratch beside it. The bank book counts the cheque only when it actually clears, so the money you think you have is the money you actually have. The whole of it — receipts, allocation, the aging ladder, statements and write-offs — is on the customer ledger page.
Suppliers and firms
Most electronics houses buy from more than one source, and many bill from more than one firm. Both of those are separations the product makes for you, not labels somebody types on a record.
If you hold several principals’ agencies rather than buying from several suppliers, the per-company statement and the credit list a company’s man asks for are covered on the FMCG distribution page. How firms and their invoice letters work is under invoicing.
Connected
Everything above leans on five other parts of Netolyst DMS. Each has a page of its own, so they are named here rather than explained again.
Stock is a ledger of movements, not a number somebody edits. It is held by lot, by godown and by condition — saleable, damaged, or waiting on a supplier’s bill — and only saleable stock can go on a bill. A stock count freezes a snapshot, is counted blind, and shows the variance only afterwards.
The bill is the only document that takes sellable stock out of your godown. If you sell through people who walk a fixed round, the Android app holds their stops and their dealers’ balances and takes orders with the data off. If you do not sell that way, the app is simply not used.
Sales tax, advance tax and further tax are switches per product, not a rate hidden in the code. Bills print A4 under the firm’s own letters. A posted bill is never edited — it is voided with a reason and cut again.
Every party has a running account. Rows are added, never edited, each carrying the balance after it. Where a registered buyer withholds sales tax and deposits it himself, that comes off what he pays without changing what the bill is worth. Your old balances come in as line one and freeze there.
Every money document writes its double-entry accounting in the same action that writes the document. Nobody types a voucher and nothing is exported to an accounting package. Fixed assets, depreciation and bank borrowings are handled as documents rather than as numbers somebody remembers to accrue.
47 reports run over one date range and leave together — one Excel workbook with a tab each, and one print sheet your browser saves as a PDF. Numbers arrive as numbers, not as text a spreadsheet has to guess at.
Each of those has a page of its own: stock, lot by lot, the round and the order, the bill itself, the dealer’s khata and his credit, and the books they all write into.
Limits
The three that matter most in this trade come first, because they are the three an electronics distributor asks about early. The fastest way to waste your time and ours is a demo that ends on one of them.
Pricing and the 14-day free trial are the same for every part of the product. They are explained on the Netolyst DMS pricing page.
Terms
These are the trade words used above, in the meaning the product gives them.
Electronics distribution software is the system an electronics distribution house uses to buy consignments, cost them, sell them to dealers on credit and keep the books that result. For a distributor in Pakistan that means holding the cost of each consignment separately instead of averaging it, putting duty, clearing and freight into the cost of the goods, keeping a running account for every dealer with a credit limit and an aging ladder, and writing double-entry accounts from the same documents. Netolyst DMS is a distributor management system used this way. It holds stock by consignment and not by individual piece, so it does not track serial numbers.
No. Stock is held by consignment, not by individual piece. There is no serial-number or IMEI register, so you cannot record which serial went to which dealer and you cannot search a serial back to a bill. This is the first thing to check against your own business, and if serial numbers are a requirement then this software does not meet it today.
No. There is no warranty record, no warranty period per unit and no claim register, and there is no repair, service or RMA module. A faulty piece can come back as an ordinary sales return into the damage room, and that is all. There are no job cards, no service status and no repair costing.
No, and that is the main reason this page exists. Each consignment is its own lot with its own cost and its own selling rate, and they are never blended into one figure. Freight, duty and clearing go into the cost of the goods on the receipt, so the margin you read is the real one rather than an average of your shelf.
Yes. Charges entered on a goods receipt are allocated into the cost of the lines — by value, equally, or by quantity. So the carton cost is the landed cost and not the supplier’s printed rate. The import paperwork itself is not managed here: there is no import, LC or customs module. What is handled is the money that changes your cost.
Each consignment stays a separate lot at its own cost and its own selling rate. The bill names the lot a line came out of and charges that lot’s own rate, and if the goods come off two lots the bill carries two lines with two rates. Selling below a lot’s intended rate shows a warning on the line, and there is a second, quieter warning below landed cost that only staff holding the cost key ever see.
It fits the way an accessories business works, because accessories, cables, chargers and batteries are sold by the carton and by the piece rather than tracked one unit at a time. Cost is held per consignment, dealers are billed on credit against a limit and credit days, and the books are written by the documents. If you also sell handsets and must record which handset went to which dealer, that part is not in the product.
It depends on whether you owe anything by unit. The costing, the credit control, the supplier separation and the books all suit an appliance distribution house that sells to dealers. What is missing is the unit side: no serial-number register, no warranty record by unit, and no service or repair module. An appliance business that runs a service department should treat that as the deciding question.
A cheque moves from received to deposited to cleared, or it bounces with a reason. The dealer’s account is credited when the cheque is taken, because that is when he handed it over, and the bounce is the scratch beside it. The bank book counts the cheque only when it actually clears, so the money you think you have is the money you actually have.
Yes. The catalogue is split by the company the goods came from, so the same model from two suppliers is two separate items and their stock never nets into one figure. The goods can still sit together in one godown, which is how they really sit. Each supplier can be handed a statement of what his goods did over a period, in units and in rupees, and a list of what is still outstanding in the market on bills that carried them.
Yes. One business can hold several firms — separate tax entities, each with its own NTN, its own invoice letters and its own bank accounts. They report together and file separately, and once a posted bill carries a firm’s invoice letters those letters are reserved for good.
No. Goods are received by typing the supplier’s bill as it reads, and bills are made on a keyboard. There is no scanner and no handheld device support today. If barcode receiving and picking is a requirement for you, this is not the right product yet.
No. The dealer accounts are in the product, and the double-entry accounting writes itself as each document posts. Nothing is exported to an accounting package and nothing is retyped into one. Profit, the balance sheet and the cash flow all read off the same transactions your bills and receipts created.
No price is published, because none is set. It is one product with everything in it, priced in Pakistani rupees for a term you choose, with no tiers and no feature gating. A 14-day free trial exists and you can start it yourself, and it gives you a complete working system rather than a sandbox.
Talk to us
Tell us how many dealers you sell to, how many suppliers you carry, and how far your cost moves between consignments. You will hear back from the people who built it.
This page is written for an electronics, accessories or appliance distribution house in Pakistan billing in rupees. Not suitable today for a business that must track individual serial numbers, honour warranties by unit, or run a service department.